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FLAGSTAFF AREA ATV CLUB
www.FlagstaffArea.net
Meeting May 4, 2008
Don Plante, President's Report
Meeting opened at 10:01am and 25 people in attendance.
Family Fun Days in on June 27, 28, and 29th. The club will have the Strawberry Shortcake booth again this year. Call Ruthanne if you can man the booth or make shortcakes at 246-3201. F.A.B.Association asked for a donation to help sponsor some of the events. Motion made and carried to donate $100.00. Theme has been changed to "Flagstaff" which can still include Tall Timbers in your decorations. If you would like to ride in the parade contact Dick at 246-3201.
Randy Erskine and his wife Beverly are in Nigeria and may not be back for awhile. It was decided to fill their positions with temporary personal until they come back. Phil Hill has been elected to fill Randy's Board of Director position temporarily. Anyone wishing to fill Beverly's Secretary position temporarily please contact Don at 246-5946.
Sandi Isgro, Vice President's Report
W.S. Emerson has the lowest prices for hats and sweatshirts. It was voted to purchase sweatshirts in green with our gold logo as well as hats in green with the gold logo. We will also order some larger sizes of our popular vests. They should be here for Family Fun Days. Stop at our booth and pick yours up.
The by-laws have been amended with 17 member's present voting yes and 24 absentee votes voting yes. There were no "nay" votes. Total 41 votes. The revised by-laws are as follows:
By-Laws Changed to:
Sec. M. Budget/Expenditures Appropriation
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2. The Board of Directors may authorize expenditures up to $2500.00 without a vote by the membership. The Board may also approve in an emergency-expenditures above $1000.00 (with a maximum of $2500.00) with the majority of Board members voting yes to the expense and all Board members being notified. The Board is required to explain this emergency expense to the entire membership either by means of in special newsletter or at the next scheduled meeting. |
Sec. O. Amendments of By-Laws
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These by-laws may be altered or amended by a majority vote of membership present. The proposal change must be brought forth to the Board and membership at a regular monthly meeting or prior to it in writing at which time it will be addressed and tabled until notification of all members has been done through the next month newsletter. The vote on proposed change will take place the following month at a regular meeting. In the event of a by-laws change it will be printed in its entirely in the next newslettler so all members will be aware of the change. |
Thank you members who took the time to send in the absentee ballots.
Bob Dennett, Treasurer's Report
All bills are paid and with membership monies coming in we are in good shape for the season. Report was accepted by the club.
Ruthanne Smith, Membership Report
We have 184 members. Thank you to all the members who are including postage monies for their newsletters and extra donations for trail work. It is greatly appreciated.
Joy Harvey for A.T.V. Maine informed us that A.T.V. Maine is signing up members for clubs at the shows. They signed up 4 new members and sent us $40.00. It was decided that we would continue to accept these memberships until such time as we decide it is not in our best interest to do so.
Dick Smith, Trail Master's Report
Dick asked for the club to compensate Tom LaPoint for all his work on the maps. It was voted to give him $300.00 with our sincere thanks.
April 16th Don, Marianne, Ruthanne, and Dick drove to Old Town and met with the Penobscot Nation Elders about a trail modification, connecting Alder Stream with Sawyer Brook Road. They will let us know if we can have the connections. They agreed to let the Carrabassett trails remain open until the last weekend in October.
April 20th Twenty members met with Dan Mitchell at the White Wolf to discuss how to do a Municipal Grant, Jay Wyman, the head selectman was also present.
April 23rd Dick mailed a request to Yamaha Motor Corporation's new (GRANT) program that stands for Guaranteeing Responsible Access to our Nations Trails. We should receive a reply by July 1st.
April 26th Sandy and Dick worked 5 hours on the Municipal Grant. It worked out to be $22,000 for two trails, Carrabassett and Antler Hill. We should hear about it by May 31st.
April 28th Ruthanne and Dick took the grant to Augusta and returned home to a message from Plum Creek forester oking the 2 trails we asked for. The trails are the Sawyer Brook Connection to Alder Stream and Larry's Road into Eustis Village.
May 3rd Dick walked and flagged that part of the Sawyer Brook connection.
Don and Dick will be doing a booth at the Sugarloaf Sports Expo on May 17th from 2p.m. to 7p.m.
New Business
Brian Mulligan Western Maine's A.T.V. Trail Co-Ordinator was present to give out awards for members that have worked over 40 hours on the trails. Members who received recognition were: Neil Blaney, Phil Hill, Ray Charest, Pete Manter, Lee Morin, Don Plante, Dick Smith and Ruthanne Smith. Thank you all for a great job!
Meeting Adjourned at 11:30 a.m.
| Next Meeting June 8, 2008 at 10:00 a.m. at the Community Building. |